Electronic Records Committee (ERC)

Electronic Records Policies & Projects

United States

NARA Fast Track Products

Typical Records Management (RM) Functions and Typical RM Program Activities
www.nara.gov/records/fasttrak/prod6a.html
Examples of System Functions for Electronic Recordkeeping (ERK) and Electronic Records Management (ERM)
www.nara.gov/records/fasttrak/prod6b.html
Survey of Baseline Organizational Information
www.nara.gov/records/fasttrak/prod7.html
Analysis of Costs and Benefits for ERM/ERK Projects
www.nara.gov/records/fasttrak/prod8.html

NARA Press Release "Court Enables National Archives to Proceed w/Electronic Records Plans"
www.nara.gov/nara/pressrelease/nr98-149.html

NARA: Persistent Archives and Electronic Records Management
National Archives & San Diego Supercomputer Center
www.sdsc.edu/NARA/

Guidelines for Electronic Records Management on State and Federal Agency Websites
istweb.syr.edu/~mcclure/guidelines.html

Department of Defense DoD 5015.2-STD Records Mg't Application Certification Testing Page
jitc.fhu.disa.mil/recmgt/#procedures

Environmental Protection Agency's (EPA) Records Management Manual
www.epa.gov/recmgmt/

Delaware
Delaware Project - Model Guidelines for Electronic Records
www.archives.lib.de.us/recman/g-lines.htm

Indiana
Indiana University (IU) Electronic Records Project
www.indiana.edu/~libarche/

New York
Center for Technology in Government University at Albany, State University of New York - Models for Action: Developing Practical Approaches to Electronic Records Management and Preservation
www.ctg.albany.edu/projects/er/ermn.html

Electronic Recordkeeping Project - Related Web Sites
www.ctg.albany.edu/projects/er/erurls.html

Pennsylvania
Philadelphia
www.phila.gov/departments/records/Divisions/Rec_Mgt.htm

Electronic Records Management
www.phila.gov/departments/records/Divisions/
RM_Division/RM_Unit/Tech_Leaf/electr.htm

University of Pittsburgh
"Functional Requirements for Evidence in Recordkeeping"
www.lis.pitt.edu/~nhprc/evidence.html

Wisconsin
Guidelines for the Management of Electronic Information
www.shsw.wisc.edu/archives/erp/wisguide.html

International
InterPARES Project
International Research on Permanent Authentic Records in Electronic Systems
www.interpares.org/index.htm

Australia
Managing Electronic Records - a shared responsibility
Managing Electronic Messages as Records
www.naa.gov.au/ (Use search function)

Victorian Electronic Records Strategy Project
www.prov.vic.gov.au/vers/

New South Wales
Policy on Electronic Recordkeeping
www.records.nsw.gov.au/ (Use search function)

Electronic Records Resources

AIIM (Association for Information and Image Management)
www.aiim.org/industry/standards

ARMA (Association of Records Managers and Administrators (ARMA) International
www.arma.org

CD-R Media Longevity
www.cd-info.com/CDIC/Technology/CD-R/Media/Longevity.html

Note: Other online compact disc glossaries can be found at:
www.cd-info.com/CDIC/Technology/Terminology.html

Center for Electronic Recordkeeping & Archival Research (CERAR)
http://www.sis.pitt.edu/~cerar/

Cohasset Associates
www.cohasset.com

Conservation OnLine (COOL)
Resources for Conservation Professionals - Electronic Records and Digital Imaging
palimpsest.stanford.edu/bytopic/

Doculabs
www.doculabs.com

Electronic Business Forum
www.ema.org

Kansas State Historical Society
Electronic Recordkeeping Resources
www.kshs.org/archives/ermlinks

Research Libraries Group (RLG)
lyra.rlg.org/ArchTF/tfadi.index.htm

Records and Information Management Resource List
Links to Records and Information Management (RIM) and other related websites.
http://infomgmt.homestead.com/

University of British Columbia - Preservation of the Integrity of Electronic Records www.slais.ubc.ca/users/duranti/

University of Michigan - Electronic Records Research Issues
www.si.umich.edu/e-recs/Research/NHPRCSum.html/

Electronic Mail Policies

Connecticut
E-mail Guidelines for Public Officials
www.cslnet.ctstateu.edu/email.htm

Florida
Opinion of the Status of E-mail
Department of State's E-mail Policy
www.dos.state.fl.us/dlis/barm/policiesruleslaws.html

Kentucky
The Status of Electronic Mail as a Public Record
www.state.ky.us/kirm/emailpol.htm

Maine
Electronic and Voice Mail 1.0
www.state.me.us/sos/arc/general/admin/email.htm

New York
Managing Records in E-mail Systems (Under heading Electronic Records)
unix6.nysed.gov/pubs/lgrtip.htm#rm

Oregon
E-mail FAQ
arcweb.sos.state.or.us/recmgmt/emailfaq.html

South Carolina
Managing E-mail - Sample E-mail Policies
www.state.sc.us/scdah/techlflt.htm

Electronic Mail Guidelines
www.state.sc.us/nis_itg/em_guidelines.html

Virginia
Electronic Mail Retention Guidelines and Requirements
www.lva.lib.va.us/state/records/electron/em-pol.htm

Q & A About E-mail
www.lva.lib.va.us/state/records/electron/em-quest.htm

Wisconsin
E-mail Policy ad Best Practices
www.library.wisc.edu/libraries/Archives/rm/arms/arms4.html

E-mail Policy and Guidance
www.doa.state.wi.us/doas/rm_tutorial/pdf_files/email.pdf

Digital Imaging Resources

Alabama
Guidelines for the Use of Digital Imaging Technologies for Long-Term Government Records in Alabama; the Alabama Department of Archives and History; April 1997
www.archives.state.al.us/ol_pubs/digital.html

Arizona
Microfilm and Electronic Imaging Approval
www.dlapr.lib.az.us/records/l-micro.htm

Georgia
Department of Archives & History
Electronic Document Imaging Systems Guidelines
www.sos.state.ga.us/archives/rms/manuals/edisg.htm

Kentucky
Optical Storage of Public Records
www.kdla.state.ky.us/pubrec/optical.htm

Minnesota
IRM Standard 12, Version 1: Technical Standards for the Reproduction of Government Records Using Imaging Systems; Date Issued: February 15, 1995
www.ot.state.mn.us/ot_files/handbook/standard/std12-1.html

IRM Standard 13, Version 1: Management Standards for the Reproduction of Government Records Using Imaging Systems; Date Issued: February 15, 1995
www.ot.state.mn.us/ot_files/handbook/standard/std13-1.html

State Archives Department
Reproduction of Government Records Using Imaging Systems
Guidelines Issued by the Minnesota Historical Society; 1994
www.mnhs.org/preserve/records/imaging.html

Missouri
Micrographics, Machine Readable Records, and Computer Output Microfilm
mosl.sos.state.mo.us/rec-man/lrman3.html

New York
James G. Natoli - Director of State Operations
Office for Technology,Technology Policy 98-4
Subject: Best Practices on Imaging
Date: August 7, 1998
www.irm.state.ny.us/policy/98-4.htm

James G. Natoli - Director of State Operations
Governor's Task Force on Information Resource Management
Technology Policy 96-10
Subject: Legal Acceptance of Electronically Stored Documents
Date: July 23, 1996
www.irm.state.ny.us/policy/tp_9610.htm

Oregon
Department of Administrative Services, Information Resources Management Division
State of Oregon Technology Policies
http://spr.das.state.or.us/policies.htm

Oregon State Archives
Digital Imaging
Introduction to Electronic Document Imaging Systems, Number 8.1
Effective: January 1994
osu.orst.edu/Dept/archives/state/record_8.1.html

OSU Record
Newsletter of the University Archives, Winter/Spring 1994 (v. 3, no. 3)
Oregon Administrative Rules for Optical Imaging of Public Records, 1994.
osu.orst.edu/Dept/archives/ARMH/optic_image.html

Virginia
The Library of Virginia, Imaging Services Branch
www.lva.lib.va.us/state/records/iib-svcs.htm l

Wisconsin
State of Wisconsin : Department of Administration : Division of Technology Management
Enterprise Standards: Imaging
www.doa.state.wi.us/dtm/btpp/std0525.htm

National
Library of Congress - Recommendations for the Evaluation of Digital Images Produced from Photographic, Microphotographic, and Various Paper Formats
lcweb2.loc.gov/ammem/ipirpt.html

NARA Guidelines for Digitizing Archival Materials for Electronic Access www.nara.gov/nara/vision/eap/eapspec.html