OHIO ERC GUIDELINES

• Databases as Public Records
• Digital Document Imaging
• Electronic Records Management
  • General Retention Schedules for Administrative Electronic Record
• Hybrid Microfilm [NEW]
• Managing e-Mail
• Managing Web Content
• Ohio Trustworthy Information Systems Handbook

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Meetings

The next meeting of the Ohio ERC will take place on July 28^th, 2010 from 12:30 P.M. - 3:30 P.M. in 3^rd Floor Conference Room of the Ohio Historical Center.

Upcoming meetings:

• October 27^th [Wednesday]
• 2011 TBD

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OhioERC Guidelines: Best Practices for Email Management and Digital Imaging Seminars

The Ohio Electronic Records Committee (OhioERC), in cooperation with the Ohio Historical Records Advisory Board (OHRAB), and with funding by the National Historical Publications and Records Commission (NHPRC), offered a series of seminars based on the OhioERC’s “Guidelines for Managing Electronic Mail” and “Digital Imaging Guidelines.” Each 3-hour seminar covered both topics, along with contextualizing them in a records managment program, and concluded with a panel discussion consisting of state and local government experts who have implemented email management and imaging systems within their offices. The seminars, hosted in Columbus, Dayton, and Elyria, were attend by more than 300 representatives of state, county, and municipal government and private sector organizations.

We received additional support from the local chapters (Columbus, Dayton, Cincinnati, and Cleveland) of ARMA International, the records and information management professional association.

Knowledge Stream, a self-enhancing learning community from WGTE Public Media, recorded our afternoon session in Columbus, and has made it available streaming on the Web. WGTE Filmed our presenters and spliced the Powerpoint® presentations into the video. The seminar can be viewed at:

@ WGTE Knowledgestream	PDF Format
Introduction Email Management Guidelines Document Imaging Guidelines Panel Discussion	Introduction Email Management Guidelines Document Imaging Guidelines

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Coming Soon...a new OhioERC web site! By the end of July we should have a new and improved OhioERC web site up and running at OhioERC.org...stay tuned...

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About the Ohio ERC

The goal of the Electronic Records Committee (ERC) is to draft policy and guidelines for the creation, maintenance, long term preservation of and access to electronic records created by Ohio's state government.

One of the primary concerns of the Committee is to ensure that its work results in a practical, implementable policy for agency electronic records in Ohio. Thus, this web site has been created to inform, as well as update, the public about the Electronic Records Committee and its work.

We invite comment on the policy and guidelines and appreciate any feedback.

[updated 3 June 2010/dwn]